Job: Administrative Coordinator (Finance)

This posting has expired and is no longer available.

Job Description

What We Do


United, we fight to break the cycle of poverty for kids, their families, and the neighborhoods where they live.


Why United Way


No other organization unites as many people to fight poverty in as many ways. Valley of the Sun United Way (VSUW) is one of the largest and most progressive organizations within the national network of independent United Ways. Seen as a leader in innovation, we do this by creating impact from donors who are transformed by their experience with us and understand the importance of our work.


To learn more about what United Way does, watch Join the United Way Team and Live United.


To see what we’re doing locally, check out our VSUW Manifesto.


Who We’re Looking For


We’re focused on breaking the cycle of poverty. But we can’t do it alone. We’re looking for people who are:



  • Hand-raisers who are willing to roll up their sleeves, take on new assignments, and juggle many things at once.

  • Game-changers who aren’t afraid of bringing new ideas to the table, looking at things from an outside perspective, and shaking things up.

  • Cycle-Breakers who are passionate about taking a hands-on approach to breaking the cycle of poverty in Maricopa County.


Specifically, we are seeking an Administrative Coordinator, which is a key role on our Finance Team. This position provides administrative and clerical support to the department and organization.


What You’ll Do:



  • Develops and maintains calendars via Outlook and other tools

  • Primary front desk coverage for Receptionist

  • Responsible for meeting set up and logistics, including scheduling and preparing materials for on and offsite meetings

  • Manages correspondence with and provides excellent customer service and professionalism to volunteers, external contacts, donors, staff and other constituents

  • Maintains accurate rosters for volunteer committees reporting to the manager in organizational databases for organization-wide use

  • Maintains and modifies basic data spreadsheets and databases

  • Prepares communications including letters, memos, meeting minutes, reports. and meeting agendas

  • Assists with maintaining and ordering office supplies as needed

  • Assists with office productions such as mailings, copying, scanning, faxing, printing, etc.

  • May provide additional cross departmental support as needed

  • Perform additional duties as needed


What You’ll Need:



  • Three to five years previous administrative support experience

  • Ability to prioritize and manage time and tasks in order to meet strict deadlines and work in a fast-paced environment with minimal supervision

  • Detail-oriented, ability to troubleshoot and multitask

  • Demonstrated ability to work and function with confidential information and data

  • Experience taking meeting minutes

  • Excellent written and verbal communication skills

  • High level of professionalism, integrity and customer service skills

  • Proficiency in Microsoft Office applications

  • Proven comfort level working in a systems environment, with ability to learn and use new software and systems as required

  • Works well in team environment

  • Valid Arizona driver’s license and daily access to personal vehicle

  • Ability to work in a remote environment (not all positions work remotely, but many of our team mates work out of the office 1-4 days per week)


This job might not be the right fit if you:



  • Are hesitant to innovating current processes

  • Become overwhelmed by fast paced environments

  • Have a hard time making decisions

  • Are uncomfortable with change

  • Like your own permanent desk and space


What You’ll Get:



  • An opportunity to become an active part in the fight to break the cycle of poverty in our community

  • A Full-Time hourly position

  • Medical, Dental, and Vision benefits

  • 403B retirement saving with company match

  • PTO and 10 paid holidays per year!

  • Flexibility - we don’t have assigned spaces in our office. It’s a collaborative environment with a variety of work spaces. And writable walls. Who doesn’t love writable walls?


Pay range: $16-18 per hour


Local applicants encouraged to apply.


Position posting will close at 9:00am on Tuesday, January 16, 2018. Although this posting may remain on external sites, applications will only be accepted until the date and time above.


Referral request: This job may not be for you, but perhaps you have a friend who would be a perfect fit. Send them this link. Thanks!


AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Valley of the Sun United Way is an Equal Opportunity Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.